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Words this manual uses
Plain-language definitions, in the order you are likely to meet them.
| Word | What it means here |
|---|---|
| Workspace | Your whole set of books — one .kws file you can copy, back up and move |
| Draft | A document you are still working on. No number, nothing posted, edit or delete freely |
| Finalize | The moment a document becomes real: it gets its official number and posts to your books. After this, corrections happen by note or void — never by editing |
| Void | Cancelling a finalised document. It stays visible, marked void, and everything it posted reverses. Nothing is ever deleted |
| Account | A labelled bucket money is sorted into — "Sales", "Rent", "Cash At Bank". The full list is the Chart of Accounts |
| Debit / Credit | The two sides of every entry. Things you own or are owed are debits; what you owe, plus equity, are credits. Every entry has both sides, always equal |
| Journal entry | The bookkeeping record behind a document. Every finalised document writes its own; you only write one by hand for things with no document |
| AR / Receivables | Money customers owe you |
| AP / Payables | Money you owe suppliers |
| Credit Note / Debit Note | Paper that reduces an invoice (yours to a customer / a supplier’s to you). Value moves, cash does not |
| Refund Note / Supplier Refund | Actual money handed back — cash out to a customer, cash in from a supplier |
| Contra | Setting a customer-who-is-also-a-supplier’s debts against each other on paper |
| Average cost (WAC) | The running cost per unit of a stocked product — what your shelf is worth and what each sale really cost |
| Opening balance | Where the business stood on the day you started using KiraKira+ — only relevant when switching systems |
| Trial Balance (TB) | Every account and its balance in one list, debits equalling credits. What your accountant means by "send me the TB" |
| Retained Earnings | Profit from past years that stayed in the business — where each year’s result lands at year-end close |
| Period lock | After closing a year, nothing can be posted into it. Old documents stay readable; they just cannot change |
| e-Invoice / LHDN | Malaysia’s electronic invoicing system, run by the tax authority (LHDN). KiraKira+ prepares batch files for it |
| SST | Sales and Service Tax. Charged through tax codes on document lines — only if you are registered |